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Cloud-based Systems: Everything is on the Cloud

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Category: Business in Asia, Useful Tips
Cloud-based Systems Everything is on the Cloud

The history of Cloud-based systems dates back to the 1960s when American computer scientist named J.C.R. Licklider first introduced the idea for Cloud computing. However, the practical and advanced application of Cloud computing and Cloud-based systems only had a turnaround in the 21st century. Cloud-inspired developments such as Cloud migration has also taken place in the realm of conducting business.

Click here to learn more about How to take Advantage of Cloud Migration

20 years ago, people would not have imagined the pervasiveness of a Cloud-based system nowadays. Cloud’s cost-efficiency, good performance, and reliable security had barely touched the surface back then.

Now, instead of all the computer hardware and software, you would have purchased, or instead of having a system inside your company’s network, Cloud-based systems are provided to your company as a service by another company which can be accessed over the Internet.

Advantages of Cloud-based systems

Remote Work

Internet connectivity is pervasive these days, in most cities and countries around the world. You can be working for a Chinese company but living in France, and still, be able to meet deadlines and reports in real-time. This is especially useful during this period of the COVID-19 pandemic where countries had locked down borders and limited their international flights. Many businessmen, employees, and even students and their families are stuck in one city or country and could not fly back to their place of business or residence. But Cloud is here to save the day. With Cloud-based systems, everyone gets the chance to work or partake in important events despite the distance.

Device utility

Desktop computers, laptops, tablets, notebooks, cellphones – each one of us has a preferred device to work on. Being able to operate your business from any device, without having to worry about where you have stored data or which device you last saved important information on, is a lifesaver these days.

Cost-efficiency

Having Cloud based-systems means not paying for several systems and mainframes as were previously utilized in the 1990s. These days, you only need to pay the cost of a single system and its respective server system to be able to enjoy the full features of the said purchase. Despite the size, Cloud’s capabilities exceed physical dimensions.

Security

Cloud ensures that your work systems are securely managed on your behalf. For instance, Cloud-based system providers that promise and uphold transparency will make sure you get your money’s worth with safety but at the same time let you know details pertaining to what you expect them to deliver. These providers make sure your data is secure, with the right licenses to operate the system, maintaining it, and making sure it keeps up with current technology, in terms of software and performance. It can be as private or as public as you plan it to be.

Examples of Cloud-based systems

Cloud ERP (Enterprise Resource Planning)

Cloud ERPs, in the most basic sense, make your business more organized and efficient. Third-party ERP providers offer these services to help you simplify company functions and processes and decrease physical paperwork and manual labor. In a nutshell, your company’s departments’ functions are accessible anytime and anywhere, but in a very secure environment. Therefore, only people with the right authorization can access them.

Expense reports, employee leaves, invoicing, supplier bills, accounting, human resource management, logistics, and more: the whole enterprise’s resources integrated conveniently, and to your preference. A Cloud-based ERP makes your business’ internal functions more efficient and transparent. These functions may include but are not limited to:

  • Governance by business owners and managers;
  • Human resource management;
  • Finance and accounting;
  • Logistics and inventory management;
  • Production and purchasing; and
  • Research and development.

ERPs are ideal for internal processes, whereas features that deal with external aspects like customer relations are more suitable for Cloud CRM.

Cloud CRM (Customer Relationship Management)

Being a highly specialized software, Cloud CRM links data from customer relationships in one database. Each staff who is in contact with these customers can access the information efficiently since it is Cloud-based. Since customer care is the main function of Cloud CRM, POS or point of sale systems, e-commerce, returns and exchanges, orders, and marketing may be involved. Imagine a customer relations desk whose functions are organized neatly in one accessible software.

Since it makes customer’s needs a priority, it then follows that a Cloud CRM’s main objective, therefore, is to increase sales by catering to customer needs, whereas Cloud ERP’s is to reduce the cost of internal processes by integrating company functions efficiently.

As mentioned above, CRMs are more ideal for external functions including managing relations with suppliers. Though ERP may deal with billing from vendors, which it then integrates with purchasing, and accounting, Cloud CRM records, and stores every piece of data about interactions with suppliers that can be shared throughout the organization.

Kwikdroid – integrated with Cloud-based accounting and management systems

Kwikdroid is a Cloud-based management platform that acts as a half-human, half-robot accounting, and business management companion. It runs through the Cloud and has a built-in system that gives a direct line to your accountant. The primary goal of Kwikdroid is to standardize, automate, and optimize all your daily accounting and business management operations.

Kwikdroid utilizes optical character recognition (OCR) and AI technologies for all sorts of data extraction and electronic storage. It has multi-lingual and multi-currency functions to cater to your specific language needs and automate accounting based on exchange rates.

As Kwikdroid offers services to foreign companies based in China, it also has got to be fully compliant with Chinese regulations. So if you are running your company in China, it is an ideal solution to your daily operations management, accounting, human resource, and over-all business needs!

Moreover, Kwikdroid is specifically designed to meet the needs of every business without having to worry about its cost. Thus, it is made affordable for both large and small enterprises in China.

kwikdroid

If you are interested to know more about our latest technological solution, go to our Kwikdroid page to check the prices and packages we offer, no matter the size or type of company.

Conclusion

Cloud-based systems are not as complicated as they might seem. For businesses to be successful, they have to be able to keep up with technology that would enable them to maximize their business potential.

Cloud-based applications and systems provide all-in-one solutions and are meant to solve issues in a seamless way. As a Cloud user, you need not worry where the information is stored or where it is physically, all you need to know is that everything is “On the Cloud”.

Contact us

Managing your business during these difficult times may put you to real exhaustion, and at the brink of giving up. However, S.J. Grand’s expertise and previous successful experience will guide you to make the right decisions for your business. Contact us to avail of our special services.

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